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AI Chatbot

AI assistants configured around approved business knowledge and integrated with websites, WhatsApp, CRM, helpdesk and other business applications.

Secure AI chatbot architecture connecting website and WhatsApp conversations to approved knowledge and business systems
CONVERSATION ORCHESTRATION · AI Chatbot

Capabilities

  • Conversation design and grounded knowledge configuration
  • Website and WhatsApp Business deployment
  • CRM, helpdesk and business-application integration
  • Lead capture, routing and human escalation
  • Privacy controls, testing, analytics and maintenance

A governed assistant that answers from approved sources, completes permitted workflows and hands complex conversations to a person with context intact.

AI chatbot integration architecture

Website and WhatsApp conversations pass through controlled orchestration to approved knowledge and business systems, with explicit limits and a human route for anything uncertain or consequential.

  1. 01

    Channels

    Each channel has defined consent, identity, tone and escalation behaviour.

  2. 02

    Orchestration

    Third-party AI platforms are selected for the workload and reached through a controlled server-side integration.

  3. 03

    Approved knowledge

    • Website content
    • Policies and FAQs
    • Product data
    • Internal documents

    Answers are grounded in reviewed sources, with permissions respected and unsupported questions refused or escalated.

  4. 04

    Business systems

    Read and write actions are allowlisted, validated and logged; read-only access is the default.

  5. 05

    Handoff & assurance

    • Human handoff
    • Conversation summary
    • Quality testing
    • Analytics and monitoring
    • Privacy and retention

    People receive context, unknown answers are not invented, and operating quality is reviewed after launch.

Frequently asked questions

Can the chatbot work on both our website and WhatsApp?

Yes. Both channels can use the same approved knowledge and routing rules while retaining channel-specific consent, templates and escalation behaviour.

Which AI platform do you use?

OpenAI, Anthropic Claude, Google Gemini and Microsoft Copilot Studio can all be integrated. Selection follows the workload, data-handling requirements, existing ecosystem and budget rather than a fixed vendor preference.

Can it connect to our CRM or helpdesk?

Yes, where the system provides an API or supported connector. Leads, summaries and tickets can be created with only approved fields, and consequential actions can require human confirmation.

Will it make up answers?

The assistant is grounded in approved sources, tested against known questions and told to refuse or escalate when evidence is missing. That reduces but cannot completely remove model error, so it is not given unchecked authority.

Do you build your own AI model?

No. We configure and integrate established third-party AI services. The value is in the knowledge, controls, workflows, testing and operations around the model.

How is chatbot pricing determined?

By channels, conversation volume, knowledge sources, integrations, handoff workflow and implementation complexity. Provider usage charges vary, so the estimator is indicative and a firm proposal follows discovery.

Scope the work before you commit budget

Send the environment details and get an engineered proposal with assumptions, risks and a rollback path.

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